Quarterly Update from SGA President, Cathy Miller

Greetings SGA members! I wanted to take this opportunity to communicate to you all about what the SGA Board has been doing in the first few months of 2022. We’ve had our fair share of Google Workspace related issues, one of which resulted in emails that were meant to go only to the SGA Board being directed to all SGA members. The Board worked diligently to communicate to the membership via the listserv about this issue. Thankfully, whatever the problem was evidently remedied itself and you are all saved from receiving emails related to votes on administrative handbook changes.

Big news to come out from January to April is that SGA no longer has a P.O. Box address! The P.O. Box has historically caused issues for the Board and upset the flow of certain operations. In place of the P.O. Box, the SGA Treasurer will be assuming the responsibility of having mail directed to their home address or opening a temporary P.O. Box for the term in which they serve as treasurer. The Board hopes that this new approach to mailing results in less issues overall with receiving checks in a timely manner. Information regarding the current treasurer’s mailing address has been communicated to members via the SGA listserv. You can also email Josh Kitchens, our treasurer, at treasurer@soga.org and he can provide you with the current mailing address. 

In other news, the call for proposals for the annual meeting this October has been announced by the Annual Meeting Program Committee. I encourage you all to review the CFP and consider submitting a session or poster proposal. For our student members, I encourage you to consider a poster or paper/presentation submission. Last year we held our first student research showcase. It would be wonderful to be able to again highlight the work of up-and-coming professionals in the information science field. The Program Committee has created a Google spreadsheet to connect individuals seeking ideas and/or collaborators for session and poster proposals. While the spreadsheet is not monitored by SGA or the Program Committee and is not part of the official submission process, it can be a quick way to share session ideas and connect interested parties. I encourage you to add your session proposal ideas to the aforementioned spreadsheet. 

Thanks to SGA members’ feedback, the Board is also proceeding to work with the Georgia Library Association (GLA) to discuss the potential for planning a joint conference in 2023 or 2024. As planning talks with GLA become more concrete, I can assure you that pertinent information will be communicated to members accordingly. 

Also, a big thank you to those members who acted on the advocacy call that came out in early April regarding House Bill 1084. Since that advocacy call, the bill was passed by the Georgia Senate and recently signed into law by Governor Kemp. The Board is currently discussing the formation of a statement to be released regarding this action. 

That hits the highlights as to current work of the SGA Board that members might find of interest. Board members will continue to keep you apprised of upcoming activities via the listserv, so stay tuned! And as always, thank you for your continued support and commitment to SGA.

Atlanta History Center Making Women’s History Accessible

As Atlanta History Center works to make history available and accessible to all, a key component is women’s history. In 2020, Atlanta History Center archivists created detailed inventories for 16 archival collections that focus on women’s history in Atlanta. The photographs and historical documents in the collections help tell the stories of women civic leaders, activists, photojournalists, and entrepreneurs. This initiative is made possible by Emily Bourne Grigsby whose bequest endows support for the research, interpretation, and presentation of the role of women in the South. Grigsby was a multi-talented philanthropist from Atlanta, who’s donation established the Emily Bourne Grigsby Fund for Women’s History.

Portrait of Emily Bourne Grigsby (1922-2020) modeling. Grigsby worked as a runway and print model for department stores for 15 years. She was also an opera singer for the San Francisco Opera and prolific artist and arts advocate. She later practiced as an arbitrator for the National Association of Securities Directors (NASD) and as a mediator for the Justice Center of Atlanta. Emily Bourne Grigsby visual arts materials, VIS 391, Kenan Research Center at the Atlanta History Center.

The 16 archival collections now available to the public because of the Grigsby Women’s History Fund include the following:

Suzanne Anderson Photographs

Atlanta Tomboys Documents

Atlanta Women’s Network Records

Lucinda Bunnen Photographs

Maria Helena Dolan Papers

Sally Fanny Gleaton Papers

Yolande Copley Gwin Visual Arts Materials

Emily Bourne Grigsby Visual Arts Materials

Florence Inman Photographs

Lochrane and Reid Family Papers

Chris Mastin Photographs of Protest Marches

Roan Family Papers

Leila Ross Wilburn Visual Arts Material

Darlene Roth Papers

Women’s Chamber of Commerce of Atlanta Visual Arts Materials

Cathy Woolard Papers

Along with her accomplishments as a model, opera singer, and arbitrator, Emily Bourne Grigsby (1922-2020) was also a licensed pilot. Pictured here is Grigsby with an unidentified man and child before take-off. Emily Bourne Grigsby visual arts materials, VIS 391, Kenan Research Center at the Atlanta History Center.

Explore more about the Emily Bourne Grigsby Fund for Women’s History here https://www.atlantahistorycenter.com/learning-research/projects-initiatives/womens-work/

Submitted by Kate Daly, Visual Culture Archivist, Atlanta History Center

VSU’s Women’s Suffrage Program Grant brings History to Students

Valdosta State University Archives and Special Collections have partnered with the Odum Library and teaching faculty to bring a 5-session book program on Women’s Suffrage to Valdosta, funded from an American Library Association grant. The Archives will be providing meeting space, refreshments, and a display on Women’s Suffrage in Georgia. The “Let’s Talk About It: Women’s Suffrage” project at VSU will kick off on March 10 and continue over a series of 10 weeks, discussing five books.

Learn more from the blog post here: https://www.valdosta.edu/about/news/releases/2022/02/vsu-wins-american-library-association-grant-for-womens-suffrage-project.php .

Submitted by Deborah Davis, Director, Valdosta State University Archives and Special Collections

SGA’s Carroll Hart Scholarship Now Accepting Applications

Application deadline: March 8, 2022

The Society of Georgia Archivists is now accepting applications for the Carroll Hart Scholarship to attend the 2022 Georgia Archives Institute. As of now, the Institute will be held in person, from June 6-17, 2022. It will be held in Morrow, GA and is a two week immersive introduction to archival scholarship, with hands-on training and insight from renown archivists.

To learn more and find the application visit our website, https://soga.wildapricot.org/scholarships/hart. Send questions and applications to scholarships@soga.org.


APPLY TODAY!

SGA 2021 Annual Meeting Recordings Available Now

The recordings of the 2021 SGA Annual Meeting are now available to view online! If you were unable to attend the conference live or missed a session you really wanted to attend, we invite you to view the playlist of presentations on SGA’s YouTube.

The presentations are unlisted, so you cannot access them by visiting our page or searching for them on YouTube. They are only viewable through this link, https://www.youtube.com/playlist?list=PLH2n1apWPCoP98qJads742hVdd2Gt0dXm

While you are on the playlist be sure to subscribe to our channel!

Saving African American genealogy programs

By Jill Sweetapple, SGA Blog Contributor and Archival Assistant at the Delta Flight Museum

Tamika Strong, Reference Archivist at the Georgia Archives in Morrow, took on a big challenge and created a program that has won a Georgia Historical Records Advisory Council (GHRAC) award. Time to find out more!

What spurred this idea in the first place, can you remember?
A chance reading of an article in Georgia Library Quarterly written in 2009 by Dottie Demarest, former genealogy and local history librarian at the East Central Georgia Regional Library System which is now Augusta-Richmond County Public Library. In the article, Ms. Demarest talked about the funeral program collection at the library. After reading it, I thought that if Augusta could do it, so could Atlanta. So I started thinking about how to get the programs and where would they be housed.

Did you talk to the other project’s “inventors” or did you jump right in?
I just jumped right in. I didn’t think to reach out to Ms. Demarest. I just figured it out on my own. The goal was to collect the programs, index them and then donate them to the Auburn Avenue Research Library. Once I had the goal in mind, I shared my idea with the members of the Wesley Chapel Genealogy Group and they liked the idea. I also approached the then president of the Metro Atlanta Chapter of AAHGS, Gene Stephens, who was also on board. Auburn Avenue was the only institution I considered as a permanent home for the collection and thankfully, the Archivist at the time, Kerrie Cotten Williams, was accepting of the collection.

Did you have programs ready to go or did a collection elsewhere inspire you?
Our collection was inspired by the collection at Augusta-Richmond, that had been digitized on DLG. We didn’t have any programs ready, so through word of mouth, we began to receive donations of programs. We are still collecting and processing them. Hopefully, the programs we are collecting now will eventually be added to the Atlanta Funeral Programs Collection on DLG.

Did you have to solicit anyone to include their collections, or did a percentage donate once they heard about the project?
All of the programs were donated by members of the Wesley Chapel Genealogy Group and the Metro Atlanta Chapter of AAHGS. Some members reached out to family members, friends, funeral homes, and cemeteries and were able to get programs from them.

How did you “advertise” to get interest and donations?
Mostly word of mouth through members of the groups, but I remember creating a bookmark and would share that bookmark with attendees of workshops I taught several years ago.

How important were your genealogical ties in growing the project?
Our genealogical ties were the driving force behind the project. The obituaries contained in funeral programs are, in many cases, the only biographical sketch an individual will ever have. In the African American community, funeral programs are collected and, in some cases, treated as heirlooms. When the collector of these documents dies, unfortunately, these documents are among the papers thrown away, especially if the deceased are not members of the family. We wanted to provide a way to preserve these records because as genealogists tracing African American ancestry, we know how difficult it can be to uncover information. Though the information contained in the obituaries may not always be correct, it is a starting point for someone tracing their family’s history. Many of my fellow genealogists are having to start from scratch and it is our hope that this collection and others like it will help provide a foundation on which future researchers can begin the journey of tracing their family’s history.

If someone wanted to do a similar project, what first couple of steps would you suggest?
I would suggest they check to see if there is another project like it in their area first. If there is not, they may want to identify and speak with a repository to see if it is a collection they would be interested in receiving. The collection criteria for our project only had one restriction, the deceased had to be African American. Auburn Avenue Research Library was selected in part because they collect materials from around the world. Someone interested in doing a project such as this will have to make sure that the programs fall within the collection policy of the institution. Once they have a home, then they can work on collecting the programs. Word of mouth and some publicity at workshops worked well for us. They may be able to expand that in other ways. The goal was the index the programs before donating them to the institution so that the institution wouldn’t have more work added to their workload. Additionally, you may want to work with the institution to identify and possibly purchase supplies, archival safe boxes, folders, etc. to house the collection so that it will not become a financial drain for the institution. Grants may help to supplement this need. Work with the institution on deciding how to organize the collection, whether each program will have its own folder or if they will be grouped alphabetically. Depending on the size of the project, you may have to get volunteers to assist with the project. Once the foundation is laid and a process established, you can focus on collecting the programs.

Tell me a bit about your new GHRAC award!
Angela Stanley, the Director of Archival Services & Digital Initiatives at Georgia Public Library Service (GPLS), who was instrumental in getting the collection digitized, submitted the nomination and we were fortunate to be one of the recipients of the award. It never crossed my mind that this project would one day be honored with a state-wide award like GHRAC. It goes to show you never know. Though my name is listed on the award, the honor is shared with everyone who made contributions to the success of the project. I am grateful for the recognition and thankful to all the partners, especially the Wesley Chapel Genealogy Group, AAHGS Metro Atlanta Chapter, Derek Mosley and the archival staff at the Auburn Avenue Research Library, Angela Stanley and GPLS, and the Digital Library of Georgia for all of their work on making this project the success that it is.

The Archives of Black Women Artists (Part One), featuring Sierra King

By Anicka Austin, SGA Blog Contributor and Visiting Archivist for the Geoffrey Holder and Carmen de Lavallade papers
Emory University’s Stuart A. Rose Manuscript, Archives, and Rare Book library

Earlier this year, Hambidge Center for Creative Arts and Sciences offered eight artists studio residencies at its Cross-Pollination Art Lab. The Hambidge Center regularly provides residencies on its 600-acre sanctuary in North Georgia and naturally has strong ties to Atlanta through the artists who live in the city and the Center’s donors.

Two of the artists, Jasmine Williams and Sierra King, used their time at the Lab focused on collaborative artmaking and exploring “the concept of archiving in real-time.” They worked parallel to each other, and King documented Williams’ creative process. King also installed “THROUGHLINE”, a physical timeline showing the intersections of their relationship from when their parents met to more recent projects like Williams’ Adult Swim Mural.

Photos of Jasmine Williams and Sierra King

The artists, no strangers to working together, began their parallel journey in middle school.

King: 

While we haven’t always been “Artists”, we have always been friends. Passing notes to each other in the hallway, connecting online at the beginning ages of social media and running into each other at music events. As both of our practices grew, we spent a lot of time in the studio together up until 2019.

Jasmine Williams, photographed by Sierra King

King is an archivist. Initially, her archival work of Black women artists began as an exploration in validation. For Black artists, having our work “validated” by its inclusion in an institution’s archival collection seems to be a step forward. She pushes back on that narrative now, saying, “there’s enough value in our work inherently. It doesn’t have to be validated by an institution.” There are many pivotal events or people in history who are not recognized on an institutional level. In our phone conversation, she uses the example of political actions, like protests, saying, “There are hundreds of thousands of Black people behind the front lines. Everyone has a story that deserves to be told.”

King’s archival history began with her family.

King:

I like to say that my first experience with the archives as a child was when I walked into my Grandmother’s living room. The walls were covered floor to ceiling with photographs of family, friends and babies that she had taken care of and watched grow up. While it wasn’t a formal institution, I look back on that memory as one that always required me to think deeply about the history of who my people were and our narratives.

King’s Grandfather, Horace Walter Stephens Jr., was one of the only African-American boy scout troop leaders in Atlanta in the 1970s and 1980s. He took troops around the world to locations where Buffalo Soldiers traveled, including Alaska and Ghana.  Sierra and her family are in the appraisal process with her Grandfather’s belongings which include sports memorabilia, rare books, Ebony and Jet magazines, and a collection of Black Barbies.

King says, “the beauty of personal archives is that you still live with them.”

Sierra King, age 7 or 8, with Barbie collection

Her words remind me of an Archiving the Black Web National Forum session that featured archivists’ web-based storytelling practices. Camille Lawrence, founder of Black Beauty Archives and one of the panelists, used the example of curating exhibitions in barber shops and beauty salons to underscore the importance of context when displaying archival material. The salon, as a cultural heritage institution, puts the material in the hands of those who directly relate to it. Additionally, environmental context illuminates nuances, allowing for greater understanding of the culture by those who are being introduced to it for the first time.

King:

 I was able to recognize that it [archival work] was something that I have been doing as a photographer all along. I was documenting Black Women Artists, like Jasmine in the Atlanta arts community as I went to exhibitions, studio visits and just creating relationships with them…. I learned that while documenting the practice is important, creating a trusting relationship to be present to document the more private moments is even more invaluable.

King’s creative process as a photographer has influenced her archival work. Part of her ethos in documenting the world around her comes from a desire to go out and life a full life, to create relationships and moments that nourish her. Shifting between mediums allows her to bring those living conversations into her work. She highlights her experiences and experiences of those around her through essays and curating exhibitions. She asks of viewers of the work, “Do you have any memories entangled in this? Do you see yourself in this history?”

Top: Sierra King, archival installation; Bottom: Sierra King, Mint Gallery installation

Within this is the drive towards sharing information about archival processes with Black women artists.

King: 

My mission for documenting, preserving and archiving the livelihoods of Black Women Artists has evolved and expanded. It is centered on providing them with the tools, knowledge and resources so that they can protect not only their personal narrative but also their career narrative. 

It has allowed me to also evolve and expand as an artist. It has informed where I want to take my own artistic practice and has me actively thinking about how I want to shape and present my narrative to the world. Most importantly it has allowed me to stand firm to say, “This is what my work as an archival installation / veneration / remembrance looks like.” 

I think the mission is something that archivists have always been striving towards and is received well because I am emphasizing that Black Women Artists be proactive and active in their archival processes while they are able to make the necessary choices.

Personal archives are at the heart of King’s work, even when the collection is donated to an institution. In 2017, King worked with Leigh Raiford and a project team on Kathleen Cleavers papers, which are now part of Rose Library collections.

Photos from Kathleen Cleaver papers, process photographed by Sierra King

King continues to reflect deeply on the role of archives in the lives of Black women artists. She was awarded the National Black Arts Festival Micro Grant, which she will use to continue to document Black women artists. She is currently working with Rosa Duffy at For Keeps! Black and Rare Classic Books designing an archival residency that will allow her time and space to take inventory and showcase some smaller archival installations. She will also be returning to the Hambidge Center in November for a creative residency, where she is looking to install one of her largest installations to date.For an example of her curatorial work, you can find documentation of Here. There. Everywhere, an exhibition King curated for Mint Gallery in 2020 on Google Arts and Culture Atlanta: Bold and Beautiful.

A busy pandemic for the Portman Archives

by Jill Sweetapple, SGA Blog Contributor

Westin Peachtree Plaza; ca.1976
© 1976 Alexandre Georges courtesy of the Portman Archives Interior of the Westin Peachtree Plaza by John C. Portman, Jr. with Olga De Amaral’s commissioned work, ‘El Gran Muro’, hanging within the central atrium.

Tell us a bit about the Portman Archive, for those who may not know about it.
The Portman Archives is the repository for the architectural and artistic contributions of John C. Portman, Jr. serving to promote and preserve his architectural philosophy and legacy. We are centrally located in the heart of Peachtree Center, one of his lasting contributions to the architecture of downtown Atlanta. The Portman Archives act to provide resources for research, digitization, and circulation of information and assets from our collections, internally, locally, and internationally.

What is your staffing, are you a lone arranger or are you a team?
Here at the Portman Archives, we are a team of three, directed by the leadership of the Portman Foundation. In addition to myself, the visual materials archivist, there are two other wonderful archivists, Becca Brown and Katie Twomey.

What kinds of collections do you have in your archive?
Our collections include architectural drawings, paintings, sculptures, artifacts, photographic materials, and marketing materials all related to Mr. Portman’s career as an architect and developer.

What were some of the changes in your job due to the pandemic and lockdown, and how did these changes reveal new opportunities?
During the pandemic we shifted our focus to digital projects, while also using the time away from our physical assets as an opportunity to revamp our archival policies and procedures. During this initiative, we streamlined our mission statement and collection policy and began working on a collaborative deaccession project that focuses on reducing our physical footprint, while ensuring retention and expansion of our digital collections. This exercise has been both challenging and rewarding!

My favorite example from our deaccession project has been working to rehome a beautiful set of Olga De Amaral weavings titled, ‘El Gran Muro’ that were commissioned by Mr. Portman in the 1970s to hang in the central atrium of the Westin Peachtree Plaza. While these weavings help to tell the story of Mr. Portman’s Westin Peachtree Plaza, we have come to realize that keeping the physical items is outside of our collection policy due to their scale and our inability to display them, especially with our move to smaller square footage on the horizon.

While the pandemic certainly made it more of a challenge to handle and show the weavings in-person to interested institutions, our deaccessioning initiative has really proven to create a new and exciting opportunity to build relationships with institutions who share our goal of making these assets accessible and able to be enjoyed by the public once again!

What prompted your move?
Our move represents a new direction for the Portman Archive as we aim to be more outward facing in our promotion of Mr. Portman’s legacy. Our new space will also position us closer to our sister companies within the Portman Companies so that we can collaborate more efficiently. We are excited about what the future holds for The Portman Archives and look forward to sharing with SGA in the future. If interested, please visit our website at www.portmanarchives.com!

Celebrating Georgia Archives Month with The Case of the College Sweetheart

By Autumn Johnson, Georgia Southern University

Georgia Southern University Special Collections continues its tradition of celebrating Georgia Archives Month with another exciting game experience for their campus community. This year’s The Case of the College Sweetheart is an immersive mystery game in which players must examine historical evidence and digital clues to solve the forgotten mysteries of Georgia Southern’s “Sweetheart” Campus. The game offers players an opportunity to engage with archival primary sources that document the historic area of campus in a fun and engaging way. The program builds upon the success of their 2019 Secrets, Sources, and Swamp face-to-face escape room but in a safer, semi-virtual environment that allows players to socially distance themselves.

The Game
Case of the College Sweetheart mystery game sets are available for checkout at the library checkout desk. A welcome letter included in the set introduces players to a fictitious, but real-world scenario that includes a series of interconnected puzzles. Working individually or in small groups, participants have a two-hour checkout window to examine physical game materials including archival documents, private correspondence, and campus memorabilia to help solve seven interconnected puzzles. Access to digital clues and puzzle prompts are available through the online game portal at georgiasouthern.libguides.com/sweetheart. The mystery is revealed to players by solving the final clue. Participants who successfully complete the game are eligible to enter a grand prize drawing.

The program will be available throughout October and is partially funded by the 2020 Georgia Archives Month Spotlight on Archives Grant.

Photographs from Emory’s Geoffrey Holder and Carmen de Lavallade papers are open for research

By Anicka Austin, Emory University Stuart A. Rose Manuscript, Archives and Rare Book Library and SGA Blog Contributor

In the gospel of Mark in the New Testament of The Bible, readers meet Salome, Herodias’ daughter. Herodias harbored a strong dislike of John the Baptist, who disapproved of her marriage to Herod, her previous husband’s brother. Herodias’ opportunity to enact revenge came unexpectedly when Herod gave a banquet on his birthday. Salome dances beautifully for Herod and his guests during the banquet, prompting Herod to offer Salome anything she wants. Salome asks Herodias what she should request, returns to Herod and says, “the head of John the Baptist on a platter”. Herod reluctantly acquiesces (Mark 6:17-29). This story has been explored by artists throughout history and choreographer Lester Horton almost obsessively recreated and reimagined it throughout his career.

Carmen de Lavallade as Salome, and in The Beloved, Geoffrey Holder and Carmen de Lavallade papers, Stuart A. Rose Manuscript, Archives, and Rare Book Library, Emory University

Carmen de Lavallade first danced the hefty role of Salome in Horton’s production when she was still a teenager.  Frank Eng, Horton’s business manager and partner, said she possessed “a youthful, lovely lyricism; an implicit and natural feeling for drama…and, most important, the drive.” (Bizot, 1984).  De Lavallade’s commanding presence and ability to tap into the dramatic elements of a work would be a defining quality throughout her career.

For de Lavallade, dancing with Horton helped shape her formative years. She recalls working with Horton’s company as being part of a team. The group did everything from painting sets to cleaning, which she says set her up for a well-rounded career in the arts (You Might Know Her From, 2020). This is evident in early photographs of the company, including depictions of de Lavallade teaching young students, performing Salome (1950-1953) and The Beloved (created in 1948), and working intently in rehearsal processes. She would help reconstruct Salome, or as Horton later called it, The Face of Violence, along with James Truitte for the Cincinnati Ballet Company in 1972 (Bizet, 1984).

Carmen de Lavallade with children, Geoffrey Holder and Carmen de Lavallade papers, Stuart A. Rose Manuscript, Archives, and Rare Book Library, Emory University

Throughout the collection of photographs in the Geoffrey Holder and Carmen de Lavallade papers, researchers might notice de Lavallade’s commitment to a variety of projects, which explains the range with which she performs. From actor to choreographer to dancer to educator, de Lavallade made her way through commercial film, Broadway, Yale Repertory Theater, and the stages of Paris where she danced with Josephine Baker. A series of negatives, slides and photographs show her journey through Southeast Asia as headliner of de Lavallade-Ailey American Dance Theater (1962). Her work with choreographer John Butler is also well-documented, including photographs of the well-loved Portrait of Billie (1960-1992) performed throughout several years.

Carmen de Lavallade and John Butler rehearse Portrait of Billie, and de Lavallade and Alvin Ailey on Southeast Asia tour, Geoffrey Holder and Carmen de Lavallade papers, Stuart A. Rose Manuscript, Archives, and Rare Book Library, Emory University

Through photographs, researchers can also see de Lavallade celebrated and celebrating at formal events such as Kennedy Center Honors and the “Divas of the Twentieth Century” award ceremony (1991).  De Lavallade’s life in photographs is rounded out by decades of headshots and documentation of dinners, parties and relationships with friends and family.

Carmen de Lavallade at White House, and with friends, Geoffrey Holder and Carmen de Lavallade papers, Stuart A. Rose Manuscript, Archives, and Rare Book Library, Emory University

The photographs shown here represent a fraction of de Lavallade’s early life (circa 1949-1968), but researchers can find photographs in this series from circa 1900-2017. Photographs of Geoffrey Holder’s life and career are also prominent. For research questions, please reach out to rose.library@emory.edu

Finding aid: https://findingaids.library.emory.edu/documents/holder1432/series2/ 

References:

Bizot, Richard (1984). Lester Horton’s Salome, 1934-1953 and after. Dance Research Journal, Vol. 16, No. 1, pp. 35-40. https://doi.org/10.2307/1478256

Bellino, Damian and Anne Rodeman. 2020 February 20. Carmen de Lavallade [Audio Podcast Episode]. “You Might Know Her From”. https://youmightknowherfrom.libsyn.com/carmen-de-lavallade

New International Version of the Bible. Biblica. https://www.biblica.com/bible/niv/mark/6/