For those who were unable to attend the SGA workshop “A Guerrilla Approach to Digital Archives” taught by SGA’s own Richard Pearce-Moses, it was live-tweeted and all the tweets have been compiled into a tagboard. Please see https://tagboard.com/GuerrillaApproach/243372.
- Insufficient resources (both financial and staffing)
- Problems with sustainability because it can be difficult to get necessary commitments for ongoing support of digital preservation
- Slow implementation at some organizations because of the “tyranny of perfection”; administration and/or upper management waiting for perfect solutions instead of simply getting started
- Difficulty of selling the idea that something is better than nothing (again moving out from under the tyranny of perfection)
- Steep learning curve (for example some institutions/professionals paralyzed when faced with engaging with digital preservation elements like the OAIS reference model)
- Archives professionals need to be able to plan and implement digital preservation solutions that are realistic and feasible without getting burdened with the need for perfect solutions
- Even with institutional support, we need to develop feasible, realistic digital preservation plans that can be implemented with success
- There is a need for advocacy, both externally and internally, as part of digital preservation planning (demand from users, support from within institutions)
- Getting technical systems and policy in place is hard but “cultural policy” is hard too
- When developing digital preservation policy, remember to refer to existing relevant documentation like preservation policy for physical collection or collection management policy; don’t reinvent the wheel.
- Exploring the role (and practice) of appraisal with digital preservation and policy development
- Program in digital preservation (create committee to organize this, set objectives, decide issues and report from across state/region)
- Create a list or index of policy statements on digital preservation and/or digital collection management
- Must have variety, peer-to-peer institutions
- Small institutions, large institutions
- From institutions with “established” digital programs and “emerging” digital programs
- Maybe closed to SGA members only, not open on web, to encourage sharing
- Not just digital preservation policies need to be shared, but also the goals for creating a policy, and how much of that goal institutions are accomplishing
- Create model similar to SAA best practices and processes by which institutions come to digital preservation strategies
- Dedicate issue of Provenance to digital preservation
- Digital preservation “Match.com” for mentoring
- List of SGA Annual Meeting attendees for networking
- Copyright, Intellectual Property
- Access to materials is often not covered in donor agreements
- The need to implement access systems
- Training for staff
- Need for administration and constituent education (support, funding, understanding patron needs)
- Security and control concerns
- How do we ensure digital records cannot be altered, deleted, changed?
- What tactics can we use to keep them available and safe?
- Provide access to copy, prevent access to the digital original
- Read only versions
- Lack of IT infrastructure and support
- Time and effort necessary to research and vet software and tools
- The issue of having the necessary skills:
- The need to transfer analog skills to digital
- “…what we do remains the same; it’s only how we do it that will change.” [from, Pearce-Moses, Richard, “The Perfect and the Possible: Becoming a Digital Archivist,” presented at Conference of Inter-Mountain Archivists, May 12, 2006]
- The issue of intellectual and physical control over what is in our collections:
- Only after getting intellectual and physical control of our records is access possible
- The issue of obsolescence:
- Tools change so rapidly that once a tool is implemented it is already obsolete
- The issue of leadership:
- No leaders in the state taking charge
- The issue of access versus preservation:
- Need access AND preservation platforms
- Identify local leaders in the field willing to serve as a resource
- Creation of a consulting committee to assist repositories in laying the groundwork for providing access to electronic records
- Maintaining policies, guides, links to resources (under SGA’s “Resources” tab)
- Host an online forum for practitioners to ask questions and discuss issues
- Advocate for greater funding for USG-wide systems
- Hands-on training sessions for tools such as DSpace and ArchivesSpace
Instructor: Seth Shaw
Wednesday, October 21, 2015
Empire Mills Room
800 Front Avenue
9:00 a.m. – 5:00 p.m.
Digital preservation is a complex topic with many challenges. Identifying and selecting the right tools to help solve those problems can be confusing. This one-day workshop will introduce a selection of tools supporting digital preservation and how those tools might be incorporated into a workflow. Participants will see demonstrations of several tools and will practice with a few using their own laptop computer.
Digital preservation tasks addressed will include data acquisition (for example, TeraCopy, FTKImager, and HTTrack), fixity checking and monitoring (LOC’s Bagger and AVPreserve’s Fixity), scanning for content or threats (e.g. bulk_extractor and Identify Finder), format identification (e.g. Jhove and Droid), format migration, environment emulation or virtualization, and projects designed to package many of these tools together (BitCurator and Archivematica).
To get the most from this workshop, participants should be familiar with basic digital preservation concepts such as fixity, checksums, migration, and emulation. They should have good computer skills — word processing, browsing the Web, email, copying and renaming files, and creating folders. They do not need more advanced knowledge, such as programming or database design, although familiarity with command-line interfaces and XML is useful. (Individuals with experience in digital archives or advanced skills are welcome to come and contribute to the conversation!)
Attendees must bring their own laptops.
Registration is $80 per person; this workshop is limited to 15 attendees. The registration deadline is October 7, 2015.
Refreshments will be served during the morning and afternoon breaks. Lunch will be the responsibility of the attendees.
For more information on the course or to register, click here.
Saturday, September 12, 2015
5800 Jonesboro Road
10:00 am – 4:30 pm
Lunch will be provided
This one day workshop will introduce archivists to the basics of digital archives, explaining the concepts of curating and preserving electronic records in terms of traditional archival practice. Participants will learn practical things they can do to acquire, preserve, and provide access to electronic records with limited resources and technical expertise.
Creating and sustaining a robust, trustworthy digital archives is hard work. The problems are complex, and even more perplexing as technology evolves and presents new problems. At the same time, archivists don’t have to build an ideal system. Instead, a “guerilla approach” looks for short-term tactics – inexpensive, simple steps that can help archivists move in the direction of the strategic ideal. Breaking digital archives into smaller pieces makes the problem manageable.
Participants will discuss the core functions of digital archives and how they parallel traditional archives. Which records should be selected and acquired? How should those records be arranged and described? How should they be housed and preserved? And what about access? Participants will learn how their existing knowledge can be adapted to digital archives.
The facilitator, Richard Pearce-Moses, will lead participants through a series of questions, call for possible solutions, and suggest some of his own.
Who should attend?
To get the most from the workshop, participants should understand the fundamentals of archival practice – appraisal and selection, arrangement and description, housing and preservation, reference and access. They should have good computers skills – word processing, browsing the web, email, copying and renaming files, and creating folders. They do not need more advanced knowledge, such as programming, database design, programming, or web design. (Individuals with experience in digital archives or advanced skills are welcome to come and contribute to the conversation!)
Registration is $80 per person; this workshop is limited to 15 attendees.
The registration deadline is August 29, 2015.
For more information and to register, click here.
About the instructor
Richard Pearce-Moses was a practicing archivist for thirty years before coming to Clayton State University to head the Master of Archival Studies Program in 2010. He is a Certified Archivist and a Fellow of the Society of American Archivists. In 2007, he received the Frederick G. Kilgour Award for Research in Library and Information Technology, and in 2009 the Library of Congress named him a Digital Preservation Pioneer.
About a “Guerrilla Approach”
The workshop name was inspired an article by Christopher A. Lee, “Guerrilla Electronic Management” in Records & Information Management Report 18:5 (May 2002). He notes, “We need to act now in ways that we can, rather than waiting for better solutions to come along.” Lee’s article quotes Jakob Nielsen, who coined the phrase, “insisting on using only the best methods may result in having no methods at all.” Participants are encouraged to read Lee’s article, online at http://www.ils.unc.edu/callee/guerrilla_erm_2002.pdf.
June 1, 2015
Robert W. Woodruff Library
The development of a fully functional digital archives requires an integrated recordkeeping system that identifies, describes, schedules, and destroys or retains your organization’s born-digital records. Successful recordkeeping systems reflect business processes and applicable federal and state statutes while identifying records with permanent value to be archived. The ideal recordkeeping system interfaces with a digital repository used to curate electronic records and support a wide range of archival processes, including preservation and access. Before purchasing or building a recordkeeping system, you need a clear list of systems requirements specific to your organization. From these specifications, you can build a good Request for Proposal (RFP), select a system or vendor, and successfully implement your recordkeeping system.
This course if one of the Tactical and Strategic Courses in the Digital Archives Specialist (DAS) Curriculum and Certificate Program.
Upon completing this course you’ll be able to:
- Identify and define systems requirements for an electronic recordkeeping system and/or digital repository;
- Develop and distribute a Request for Information (RFI), RFP, or RFQ (Request for Quotation);
- Evaluate and select a recordkeeping system; and
- Implement the system.
Who should attend?
Archivists, records managers, IT professionals and administrators who need to define systems requirements for an electronic recordkeeping system and/or digital repository and then develop a RFI, RFP, or RFQ.
The Early-Bird registration deadline is May 1, 2015.
- SAA Members
- Early-Bird: $199
- Regular: $269
- Employees of Member Institutions
- Early-Bird: $229
- Regular: $299
- Early-Bird: $259
- Regular: $319
Register for the workshop here.
Attendance is limited to 35.
Tuesday, June 25, 2013
Kennesaw State University Center
3333 Busbee Dr. NW
Kennesaw, GA 30144
Increasingly, archival records are created in electronic formats. As a result, archives of all types need to be responsible for the preservation of electronic records. After a review of the fundamental principles of archival appraisal and appraisal policies, you’ll be introduced to the unique issues that need to be addressed when appraising electronic records. Case studies will highlight the practical aspects of appraisal when dealing with electronic records.
Upon completing this course you’ll be able to:
- Develop an appraisal policy for your archives.
- Include electronic records on records retention and disposal schedules.
- Address technical issues (such as metadata, software dependence, etc.) that arise when appraising electronic records.
- Appraise electronic records for your archives.
What should you know already? Archival appraisal of records, as well as some basic knowledge about digital preservation and electronic records.
|Registration Type||Fees: Early-Bird / Regular|
Full Registration #1337
SAA Member: $185 / $235
Employees of Member Institutions: $210 / $260
Nonmember: $235 / $285
Register for the workshop here.
Attendance limited to 35.