Applying DACS to Single-Item Manuscript Cataloging

Single items possess great subject interest or notable authors. For the archivist, however, they are too often confusing, time-consuming, and challenging to identify and describe. How do you add to an artificial collection? Subject file? MARC 21 record? How do you write a DACS-compliant MARC record for a diary, anyway? In this workshop you’ll acquire the practical know-how that’ll result in time savings!

May 13 – early-bird discount available through April 13

The Robert W. Woodruff Library, Atlanta University Center

SGA members qualify for a special $25 discount off the non member registration fee. As you register, enter SGAADA in to the promotional code space on the registration form and we’ll process your discount manually.

For details and to register, click on the title above. If your browser doesn’t accommodate the URL, go to www.archivists.org and access the workshop in the education calendar. Questions? Please email us at education at archivists dot org or call toll free at 1-866-722-7858.

SGA Virtual Mini-Workshop: “Headed for Disaster? Protect Your Collections through Disaster Planning and Prevention”
Thursday, January 17, 2008
2-3:30 p.m.

The SGA Education Committee is very pleased to announce its first mini-workshop for 2008, “Headed for Disaster? Protect Your Collections through Disaster Planning and Prevention.” SOLINET has very graciously allowed SGA to use their technology and benefit from the expertise of presenter Kara McClurken, Preservation Services Librarian at SOLINET and expert on all aspects of disaster preparedness. Because of this, we are able to offer this workshop free of charge to SGA members.

The details for this workshop are given below. Please note that registration is limited. All registrations must be received and confirmed by Monday, January 7, 2008. If you are interested in attending this workshop, please send an e-mail to Nancy Davis Bray as soon as possible (nancy.davisbray@gcsu.edu) to reserve your place.

TOPIC: Disaster Preparedness – Planning and Prevention
PRESENTER: Kara McClurken (Preservation Services Librarian, SOLINET)
DATE: Thursday, January 17th, 2008
TIME: 2:00 – 3:30 p.m.
PARTICIPANTS: Limited to 15-20 individuals
COST: No charge to SGA members
FORMAT: Virtual workshop – lecture with opportunity for questions/virtual interaction
TECHNOLOGY: SOLINET will provide participants with instructions to connect to the workshop
TO REGISTER: Send your name and e-mail address before January 7, 2008 to:
Nancy Davis Bray
Georgia College and State University
(nancy.davisbray@gcsu.edu)

GHRAB AWARDS

In its fifth annual Awards Ceremony on October 15, 2007, the Georgia Historical Records Advisory Board presented 21 awards in 11 categories. These awards recognize excellence in legislative advocacy, archival program development, documenting Georgia history, research, and educational use of historical records. Student winners for grades 6-8 and 9-12, also received a financial award of $100 per award provided by the Friends of the Georgia Archives. Several SGA members or former members listed below were among the winners; see attached list for all winners.

Jean O. Turn and the Clay County Library received an Archival Program Development Award. In July 2005, the Clay County Library Board approved a 3,000 square foot building addition to house the local archives, an expansion from its 330 square foot special collections room. Through a GHRAB grant, the Clay County Library established a solid foundation for the effective administration of an archival program before its move to a larger facility. This small library in Southwest Georgia can serve as a model for similar organizations seeking to promote the identification, protection, preservation, and use of historical records.

A Special Recognition Award was presented to Clayton State University in recognition of the unique partnership of the Georgia Historical Records Advisory Board, Georgia Archives, and Clayton State University in launching the Circuit Rider Archivist program in 2005 to assist local governments, historical societies, museums, and libraries in Georgia with managing archives and records. The University’s contribution was crucial to establishing this new program.

Kaye Lanning Minchew received a Lifetime Achievement Award in recognition of her work to improve the documentation of Georgia’s history. As Director of the Troup County Archives for 24 years, she has sought to improve records keeping in Troup County, West Georgia, and Georgia as a whole. Ms. Minchew is currently spearheading an NHPRC grant-funded project to make 19th century court records of Troup County available on the Digital Library of Georgia’s website, which will greatly increase their accessibility to researchers. She has also worked on the state and national levels to improve the care of government records through her service as a long-term member of the GHRAB Board and as co-chair of the national “Closest to Home” local government records project of the Council of State Archivists.

Robert Eugene (Bob) White, Jr. (1949-2007) represented the very best in public service. He spent most of his professional life at the Georgia Archives including several years as Deputy Director. He completed his State career as Budget and Capital Projects Director for the Secretary of State. His respected leadership and trusted fiscal analysis helped to preserve the written documentation of Georgia’s history and heritage. Everything he pursued, from fiscal planning to capital projects, he did with integrity, frugality, humor, and a spirit of service. The Lifetime Achievement Award was given posthumously by the Georgia Historical Records and Advisory Board with a profound appreciation for his many contributions to the preservation of Georgia’s history.

Book your room for the SGA annual meeting!

THERE ARE PLENTY OF ROOMS AT THE MARRIOTT, BUT YOU MUST RESERVE BY THE DEADLINE (WED. 10/17). (ROOM RATES AFTER THE DEADLINE WILL BE SIGNIFICANTLY MORE EXPENSIVE!!)

HOTEL: COLUMBUS MARRIOTT
IMPORTANT: TO MAKE A RESERVATION, CALL VANESSA, 1-706-324-1800 EXT. 2259. SHE IS OUR CONFERENCE HOTEL LIAISON.
SGA CONFERENCE RATE: $125 + TAX
SGA GROUP CODE: CSU

Georgia Archives Month Proclamation Signing

Please join the 2007 Georgia Archives Month committee at the Georgia Archives Month Proclamation Signing at the Governors Office on Monday Oct. 29, 2007 at 2:15 PM.

Please RSVP to sara.saunders@nara.gov, or call 404-865-7155.

What: Proclamation Signing * Gov. Perdue’s Office
When: Monday, October 29, 2007 at 2:15 P.M.
Where:
Governor Perdue’s Office
111 State Capitol
Atlanta, GA 3033

New Scholarships Established for SGA-Sponsored Workshops!

SGA has established two new scholarships for attendance to the SGA-sponsored Spring/Summer Workshop and the Pre-Conference Workshop. The scholarships, covering workshop registration, will be offered for the first time with the 2008 Spring/Summer Workshop. All SGA members and those working or studying in the archival field in Georgia will be eligible.

An endowment fund has been setup for the ongoing support of the scholarships. SGA members can contribute by adding a donation to their 2008 membership renewals and by donating to and participating in the 2008 Annual Scholarship Auction to be held on November 8th, at 6:00 p.m. at the CSU Theatre on the Park in Columbus. For more information on the auction and instructions for donating items, please visit http://soga.org/am/2007/auction.php.

The scholarships will be named by current SGA members for significant SGA members or supporters through an online voting process leading up to the SGA Annual Meeting. Nominations are being accepted until October 5th by email to lspracher@savannahga.gov or Christine.decatanzaro@library.gatech.edu. Please include one or two sentences on why the nominated person is worthy of this honor.

October is Georgia Archives Month

In October, Georgia will celebrate its 8th archives celebration — Georgia Archives Month. This year’s theme is “Georgia History: Stay Tuned.” There’s still plenty of time to plan special events such as exhibits, tours, lectures, workshops, collection viewings, etc. For ideas, visit our website at http://www.soga.org/aw/index.php and click on one of the past years under the “Events” section.

The purpose of Archives Month is to celebrate the value of Georgia’s historical records, publicize the many ways historical records enrich our lives, and recognize those who maintain our communities’ historical records. This is the ideal time to call attention to your organization or local government, and its work in preserving Georgia’s documentary heritage.

We encourage you to think of ways in which your organization or local government can celebrate Archives Week in your community. If you are planning an event, please email archivesmonth@soga.org and we will add your event to the Archives Week web site.

If you have any questions, please view our web site at http://www.soga.org/aw/index.php or contact archivesmonth@soga.org (Sara Saunders, 865-7155; Sally Loy, 770-427-2117 x 107). Thank you.

SAA Happy Hour!

Friends and members who are attending the SAA conference,

Please join me and your SGA colleagues at our Society of American Archivists Conference Happy Hour. We will meet at the Fairmont Hotel’s Aria Bar on Friday August 31, from 6:00-7:00 PM.

And of course, feel free to bring non-SGA friends – the more the merrier!

I look forward to seeing you.

Morna Gerrard
Chair SGA Membership Committee

SGA/SLA mix and mingle

Members of the Society of Georgia Archivists are invited to mix and mingle with Atlanta-area Special Library Association members at Apres Diem for happy hour, August 9 from 6:00 PM to 8:00 PM. Apres Diem is located in the Midtown Plaza Shopping Center at 931 Monroe Drive Suite C-103. Directions can be found at http://www.apresdiem.com/directions.html

I look forward to seeing you there!

Morna Gerrard,
Chair, Membership Committee