Update on the Georgia Archives from FOGAH

After much deliberation and talking with many different people, on October 11, 2012, I signed, as President of the Friends of the Georgia Archives and History (FOGAH), a contract with the legislative affairs consulting firm Joe Tanner & Associates, Inc.  The contact is $3,000 a month for six months.

As you know the Archives budget has been severely cut for the past several years.  Although the Coalition to Save the Archives has worked tirelessly to restore some or all of the funding, we have had very limited success.  The latest cut which resulted in the decision to close the Archives to the public made us realize that a more organized approach must be taken.  The legislative and budget process is very complex and requires very specialized expertise and the ability to contact the appropriate legislators and budget officials.  The FOGAH Board of Directors believes Joe Tanner & Associates, Inc.  is the perfect firm to assist us.

Very shortly, we will share the entire work plan with all of you because all of you will be asked to assist.  One of the first tasks is to identify individuals who live in each house and senate district in Georgia.  We will be asking those individuals to make contact with each legislator after specialized training and talking points have been given to you by Joe Tanner & Associates, Inc.  Our goal is to work with the Governor and the General Assembly to put the Georgia Archives on more stable financial footing for years to come. 

You can also assist by making a donation to FOGAH that is designated to the “Consultant Fund”.   This $3,000 a month is an expense that was not anticipated and is not covered by our current budget.  You can make the donation by sending a check to FOGAH, 5800 Jonesboro Road, Morrow GA 30260 or by using PayPal on the FOGAH web site, www.fogah.org

Thank you in advance for your assistance in saving our Archives.

Dianne Cannestra

Georgia Archives support continues with 2 rallies in October

Despite promises from Governor Deal to keep the Georgia Archives open, there is no plan in place for such action. The 7 staff laid off last week received confirmation this week, and planned hours are still restricted to “by appointment only.”

The Friends of Georgia Archives and History continue to take the lead on educating the public on this issue and gathering support. Two rallies are planned for October, one at the Georgia Capitol and one at the Georgia Archives building.

Capitol Rally
Save the Date: Wed., Oct. 3, noon-1 p.m.
Location: Capitol South Wing (inside)
Archives Rally
Date: TBD
Location: Georgia Archives, Morrow, GA

Next Steps: A Message from the SGA President

From President Marie Force via the SGA list serve:

Quite a day at the Capitol! Almost 100 supporters came out!  I think Glenda Anderson wins the prize for longest drive – all the way from Savannah. We were limited to about 20 in the governor’s office for the photo, but thank you everyone for packing his waiting room – and he knew all of you were there.
Let me know if you have personal photos of the event we can share on SGA’s Flickr site: http://www.flickr.com/photos/23288207@N04/
Kaye Minchew did a great job for us as she asked the Governor for his support in keeping the Archives open! We handed over your letters of support and the 10,000 petition signatures. We were very pleased the AJC and Clayton County reporters were able to be the governor’s office with us to confirm that he said he will keep the Archives open:
What does the governor mean by “open”?? We need to tell him “open” means public hours and professional archival staff! The governor and your legislators have to hear from their constituents in Georgia that “open” does not mean appointments only with 3 full-time staff to handle the entire state archives operations.
Keep making noise! People are paying attention. To locate your representatives, see http://soga.org/involvement/legislative
Thank you,
Marie Force
SGA President

Call for Nominations: 2012 SGA President’s Award

The Society of Georgia Archivists President is currently accepting nominations for the 2012 President’s Award.

Nominations accepted until July 16, 2012.
Award presented in November 2012 during SGA Annual Meeting Reception.
The SGA President’s Award recognizes an individual, organization, or institution outsidethe archival profession that makes significant contributions to the archival profession. Contributions may take the form of advocacy, publicity, legislation, financial support, or a similar action that fosters archival work or raises public consciousness of the importance of archival work. Contributions should have broad, long-term impact at the state level or beyond. 
Nominations should include full contact information including address, email and telephone numbers, as well as a brief narrative justification (less than 250 words) about why you are nominating the particular individual, institution, or organization. 
Send nominations by e-mail, fax or mail to:
Marie Force
Delta Air Transport Heritage Museum
P.O. Box 20585
Dept. 914
Atlanta, GA 30320-2585
404-714-2371 (tel)
404-715-2037 (fax)

NHPRC Reauthorization Needs Your Help Now!

NHPRC reauthorization passed the Senate (S. 2872) on July 12, but has not passed the House Oversight and Government Reform Committee (H. 5616). It is vital that they pass together, which means that the House version must pass before the first week of August!

Please consider contacting the members of the House Oversight and Government Reform Committee TODAY and urge them to support the passage of  H. 5616!

Advice on how to do this, from SAA:

All Members of Congress can be reached via the U.S. Capitol Switchboard at 202-224-3121. Letters, e-mails, and phone calls from constituents within each member’s district are most effective, but so are contacts by individual members of national, state, regional, and local organizations. A list of the House Committee members, with direct links to their office websites and phone numbers, is available on the National Coalition for History website as is a briefing paper with information to assist in making your case for NHPRC.

Red Alert: Support NHPRC Reauthorization by This Wednesday!

Below you will find the text of an email from SAA Headquarters. Please read it and consider lending a hand in the battle to reauthorize the National Historical Publications and Records Commission. Georgia is a state represented by a member of the Subcommittee to reauthorize NHPRC! Please consider faxing a letter of support to Rep. Lynn Westmoreland (R, GA). Contact information and tips on how to write a letter can be found below.

You live in a state represented by a member of the Subcommittee on Information Policy, Census, and the National Archives – and we need your help! 
The National Historical Publications and Records Commission (NHPRC) is due for reauthorization in Congress this year – a year in which fiscal issues are being hotly debated and very serious situations are developing for such essential programs as NHPRC.
On Thursday, July 1, at 2:30 Eastern time, the Subcommittee on Information Policy, Census and the National Archives will mark up (i.e., vote on) H.R. 5616, an amended bill that is now more similar to the comparable Senate bill (S. 2872).  The Senate bill still calls for reauthorization of NHPRC at only $10 million (the same level of authorization that has existed since 1991!).  The new version of the House bill calls for reauthorization at $20 million – a more appropriate level. 
The important next step in this process is to make sure that the subcommittee – on July 1 – votes to approve the version containing the $20 million authorization.  Frankly, there are some strong anti-spending voices on the subcommittee – so it is critical that we let Chairman Lacy Clay (D-MO) know that the archives, history, and genealogy community wants to see this bill passed. 
If you live or work in the district represented by a member of the subcommittee, including Chairman Clay, please fax a message of support for NHPRC reauthorization at $20 million – no later than Wednesday evening! 
Members are:

Carolyn Maloney (D, NY)
Steve Driehaus (D, OH)
Henry Cuellar (D, TX)
Judy Chu (D, CA)
Eleanor Holmes Norton (D, DC)
Danny Davis (D, IL)
John Mica (R, FL)
Patrick McHenry (R, NC)
Lynn Westmoreland (R, GA)
Jason Chaffetz (R, UT)

Call or send faxes to:  Chairman William Lacy Clay, Subcommittee on Information Policy, Census and the National Archives, B-349C Rayburn House Office Building, Washington DC  20515; Fax:  202-225-4784 or  Email:  Send as a pdf to Anthony.Clark@mail.house.gov
Important Points to Stress in Your Letter:

  • H.R. 5616 (new version of H.R. 1556) calls for reauthorizing the National Historical Publications and Records Commission (NHPRC) at the funding level of $20 million. It is scheduled to be marked up on Thursday, July 1, at 2:30 pm ET.
  • NHPRC is the only federal agency that provides grants specifically for archives, which it does through competitive grants for projects with a national scope and a modest state/national partnership grant category for grants to states.
  • NHPRC is a good investment of federal dollars.  All grants must provide a 50% cost share in local funds.  NHPRC grants often serve as “seed money” to start archives programs or additional archival activities.  Many institutions then continue to support the program with their own dollars after the grant period.
  • NHPRC stimulates jobs in the archives and records management profession.  Historical records projects are “jobs heavy.”  On the average, 75% of NHPRC funds for projects are used to pay for staff.
  • Provide information about why NHPRC is important to your region/state/institution, or tell a personal story about your use of a record or its importance to you.
Here’s an example of a compelling story about the good that NHPRC has done:

The City of Seattle (Washington) in 1985 and 1986 received two NHPRC grants (one-year outright and a second-year matching) totaling $58,065 to collect preserve and make available the City’s archival records.  The grant funded one position, but more importantly served as seed money for the creation of a permanent archives program.  Today, the Seattle Municipal Archives is a fully funded program with five permanent professional staff, several student workers, volunteers, and interns, and an annual personnel budget of approximately $500,000.  The Archives manages 10,000 linear feet of textual records, nearly 1.5 visual images, and a variety of other formats.  Its web site includes a wide range of indexes, over 130,000 photographs, and educational materials including exhibits and digital materials organized in topics for use in the classroom.  Archives staff, through effective advocacy, was largely responsible for the City creating a records management program in 2001.  In 2009, the Archives received a second NHPRC grant ($106,480) to catalog, index, and make available a huge backlog of unprocessed records, including nearly 2000 linear feet of records.  This grant has allowed the hiring of an additional professional archivist for two years whose sole job is to work on this backlog.

SGA Members Testify Before Congress

On June 9, 2010, SGA members Kaye Minchew and Karen Jefferson testified before the Subcommittee on Information Policy, Census and National Archives at a hearing entitled “Strengthening the National Historical Publications and Records Commission“. A webcast of the hearing is available on the website of the Committee on Oversight and Government Reform.

SGA Fellow Kaye Minchew is the Executive Director of the Troup County Historical Society and Archives. Karen Jefferson is Records Manager at the Robert W. Woodruff Library of the Atlanta University Center. Ms. Minchew appeared as a representative of the National Association of Government Archivists & Records Administrators, on whose Board she has served for many years. Ms. Jefferson appeared as an experienced archivist and records manager to specifically discuss the work of State Historical Records Advisory Boards, in particular, the Georgia Historical Records Advisory Board (GHRAB). The prepared testimony of both Ms. Minchew and Ms. Jefferson is available online.

Please join me in congratulating our colleagues on this accomplishment. Both Ms. Minchew and Ms. Jefferson are long term members on SGA with recognition on a national level and a demonstrated dedication to the advocacy of archival enterprise.